St. Louis Medical LibrariansEvaluation of the 1999-2000 Strategic PlanMission: The mission of the St. Louis Medical Librarians is to facilitate healthcare information access in the Greater St. Louis area and to promote the professional development of its members. Goal I To facilitate the development, implementation, and evaluation of programs and resources, which support easy access, and prompt delivery of health care information. Objective I.1: In March 2000 a Union List will be offered. Completed. Thirty-six copies of the union list were sold to thirty-three participants. Two locations contracted with Kathy Ray to do their update. Cost for the production of the list totaled $3,753.70 and revenue totaled $3,940.00. Objective I.2: Content for the SLML web page will be evaluated and changes/additions made. Completed. The site continues to provide the membership with information about upcoming events and information about the organization itself. Objective I.3: A Strategic Planning Committee will be formed in the 2000/2001 business year. No action was necessary this year. Goal II To promote the professional development of SLML members. Objective II.1: By September 1, 1999, the Continuing Education Committee will identify and plan CE offerings for the 1999-2000 year. Completed. The following continuing education opportunities were offered during the year: Issues in Library Web Design, June 1999 Building the World’s Largest Library, October 1999 Recreating Services with New Technology, January 2000 Best Select, May 2000 (Interviewing and selecting high quality employees) Objective II.2: By September 1, 1999, the Program Committee will identify and plan program activities for the 1999-2000 year. Completed. Five programs and two PBS broadcasts were hosted during the year. They were as follows: Business Writing, September 1999 Copyright and the Internet (PBS), October 1999 Evidence-Based Medicine Panel, December 1999 Race, Class and Health (PBS) Scholarly Communications Crisis, March 2000 Award Luncheon and Talk with Julius Hunter, April 2000 Annual Business Meeting and Tour of St. Louis Children’s Hospital Family Resource Center, June 2000. Generic Strategies Finance To support its mission, SLML will generate income from multiple sources, operate in a fiscally sound manner, and allocate resources to programs and committees. The Treasurer will develop the annual budget by October 15th, 1999. The Finance Committee will investigate alternate forms of income. Completed. During the past year, St. Louis Medical Librarians has generated some income from sources other than the membership. Matthews Medical Books, Majors Scientific Books, and Ovid Technologies sponsored programs providing us with revenue totaling $900.00. The Amazon.com associates program generated about $120.00 during the first two quarters of the year SLML underwrote its programs and subsidized continuing education courses so that costs to individual members remain low. Financial resources for continuing to subsidize continuing education and programs were discussed during several board meeting. The Board agreed that continuing education was of great value to the membership and should be continued as long as possible. It was recognized, however that the SLML is spending more that it is taking in and that additional income would be needed in the future. It is recommended that SLML continue to pursue other sources of funding. It is also recommended that a dues increase be presented to membership vote. Governance The Governance Committee shall examine recommendations and make changes to the Procedure Manual. The Committee will make approved changes to the By-laws as necessary. Completed. After discussion at previous meetings, a motion was made at the October 7, 1998 Board Meeting to de-activate the Cooperative Collection Development Committee. The motion was seconded and approved. The 1999 revision of the SLML Procedure Manual reflects this change. Previous discussion at an earlier 1998/1999 Board meeting suggested that committee Chairs submit their proposed action plan, timetable, and budget requests to the President by the time of the Fall Board Meeting. A final decision was made at the May 1999 Board meeting to set the submission date to September 15th, or as called for by the President. The 1999 revision of the SLML Procedure Manual reflects this change. Discussion at 1999/2000 Board meetings included the following suggestions for inclusion in the 2000 revision of the SLML Procedure Manual:
Membership The Membership Committee shall revise and publish the membership list. By December 1999, a Membership Directory will be produced and distributed. Completed. Membership renewal letters were sent out Sept. 21, 1999 with a due date of October 15th. Return labels (to Barbara Halbrook, Treasurer) were included. All members who did not return the membership form were contacted by phone or email. No second renewal letter was sent. The Directory was printed and distributed in January 2000. Two members joined after the directory printing. New member information was distributed to the membership via slml-l. Total membership for 2000 is 101 members. This is the same as for 1999. The number of new members equaled the number of members who did not renew their memberships. The web site directory was updated by Russ Monika. Nominating The Nominating Committee shall be responsible for all elections. By April 1, 2000, the Nominating Committee will submit a slate of officers to the membership by mail. The announcement of the officers will be made at the Annual Business meeting. Completed. Using the SLML listserv, the membership was asked to volunteer to run for office. Telephone calls were made by committee members, and a slate of candidates was developed. Ballots were mailed in early April, and returned by May 5th. Cindy Fedders, Membership Committee Chairperson, graciously helped with the mailing of the ballots. 110 ballots were mailed, 55, or 50% were returned and counted. The following SLML members were elected: President-Elect Gaibrielle (Gabby) Carrera Treasurer Monica Shieh Secretary Angela Spencer Members-at-Large Kathy Ray Mayris Woods Communications The Communication Committee shall be responsible for the dissemination of information of interest to members. The Committee will foster listserv use. The SLML Newsletter will be published on the web site three times during the year. The SLML Web Page will be updated during the year. Completed. The Newsletter was published twice this year, with a third issue pending. It was published on the web site, distributed via email, and mailed to those members who don’t have access to the Internet. The discussion list was maintained during the year. Messages from members to the whole organization were not frequently sent out. The web site continues to provide the membership with information about upcoming events and information about the organization itself. Evaluation To support its mission, SLML will monitor and evaluate the Strategic Plan. A Strategic Planning Committee will be formed in the 2000/2001 business year. Archives To provide continuity to the organization and to preserve its records, SLML will establish and maintain an archive. The Committee’s activities are ongoing. Respectively submitted by Suzanne Dunmire on 6/2/2000. |