St. Louis Medical Librarians

Evaluation of the 1999-2001 Strategic Plan

Mission:

The mission of the St. Louis Medical Librarians is to facilitate healthcare information access in the Greater St. Louis area and to promote the professional development of its members.

Goal 1
To facilitate the development, implementation, and evaluation of programs and resources, which support easy access, and prompt delivery of healthcare information.

Objective I.1: By March 2000 (2001) a Union List will be offered

Completed

The membership was polled in October 2000 concerning purchase of a printed Union
List. Only 10 locations responded and the Union List was not published.

Objective I.2: Content for the SLML web page will be evaluated and changes/additions made.

Completed.

Although Russ Monika resigned as Webmaster, he continued to update the SLML web site. The site continues to provide the membership with information about upcoming events and information about the organization itself.

Objective I.3: A Strategic Planning Committee will be formed in the 2000-2001 business year.

No action was taken this year. A Strategic Planning Committee will be formed in the 2001/2002 organizational year.

Goal II
To promote the professional development of SLML members.

Objective II.1: By September 1,1999 (2000), the Continuing Education Committee will identify and plan CE offerings for the 1999-2000 (2000-2001) year.

Completed.

Two CEs were presented this year:
The Effect of E-Journals on your Library teleconference on November 15, 2000

Copyright Law in the Digital Age by Laura Gasaway on April 23, 2001.

A workshop presented by Beth Carlin on June 15, 2001 on DOCLINE; held at Washington University School of Medicine Library.

Objective II.2: By September 1, 1999 (2000), the Program Committee
will identify and plan program activities for the 1999-2000 (2000-2001) year.

Completed.

The Committee was not formed until October 2000 but presented four terrific offerings this year, some in conjunction with the Continuing Education Committee. They were as follow:

Electronic Journals : The Promise and the Realities, presented by Diane Johnson on December 9, 2000.

Voices : Perspectives on HIV and AIDS, presented by Steve and Mary Schoolman. Scheduled for May, postponed until the June 27th business meeting.

Awards and Recognition luncheon featuring Seeking St. Louis, presented by Lee Ann Sandweiss on June 1, 2001.

Annual Business Meeting held at Matthews-McCoy Books on June 27th and presenting the postponed program Voices by Steve and Mary Schoolman.

Generic Strategies

Finance

To support its mission, SLML, will generate income from multiple sources, operate in a fiscally sound manner, and allocate resources to programs and committees.

No changes suggested.

The Treasurer will develop the annual budget by October 15, 1999 (2000).

Completed.

The Finance Committee will investigate alternate forms of income.

Completed.

During the year The Peterson Group, Matthews-McCoy Medical Books and Ovid Technologies sponsored some or all programs. The SLML Organization has appreciated their generous support.

Governance

The Governance Committee shall examine recommendations and make changes to the Procedure Manual. The Committee will make approved changes to the By-laws as necessary.

Completed.

Changes to the Procedure manual were suggested:

• Include several examples of Action Plans - simple and complex.
• Include several examples of Budget Requests - simple and complex.
• Include several examples of Timetables - simple and complex.
• Add the 'deactivation' notation to the Advocacy Committee description and move it to the Ad Hoc Committees section.
• Include clear enumeration of the details necessary in the written agreements between SLML and its Program and Continuing Education providers.
• Include a statement in the descriptions of the Program and Continuing Education Committees, which notes that expense in excess of $500 per meeting, program, workshop or class, must be submitted for to the SLML Board of Directors for their approval.
• Include a statement in the description of the Program and Continuing Education Committees which indicates that notification of meetings, programs, workshops, or classes will be disseminated to each SLML member in the most expedient manner possible (whether by email or 'snail mail').

However, the Governance Committee was unable to make any of these changes to
produce a 2000 revision of the Procedure Manual. These suggested revisions
will be clarified and brought to the SLML Board for their approval for
inclusion in the 2001 revision of the SLML Procedure Manual.

Membership

The Membership Committee shall revise and publish the membership list.

By January 1999 (2000), a Membership Directory will be produced and distributed.

Completed.

Membership renewal letters were sent out in September with due date of October 26th. Return labels (to Monika Shieh, Treasurer) were included.

All members who did not return the membership form were contacted by phone or email. No second renewal letter was sent.

The Directory was printed and distributed in January 2001. Seven members joined after the directory printing. New member information was distributed to the membership via SLML-l.

Total membership for 2001 is 99 members.

Russ Monika updated the web site directory.

The Board is considering the pros and cons of distributing the Directory by pdf file either through the SLML-L or the web site.

Nominating

The Nominating Committee shall be responsible for all elections.

By April 1, 2001, the Nominating Committee will submit a slate of officers to the membership by mail.

The announcement of the officers will be made at the Annual Business meeting.

Completed.

Suzanne Dunmire contacted potential candidates, sent out ballots via the SLML-L and my mail. The results of the election are:
President-Elect: John Chesmelewski
Treasurer: Ruth Lewis
Secretary: Polly Cummings
Members-at Large: Saundra Brenner
Sandra Decker

Communications

The Communications Committee shall be responsible for the dissemination of information of interest to members. The Committee will foster listserv use. The SLML Newsletter will be published on the web site three times during the year. The SLML Web Page will be updated during the year.

Completed.

The print copy and distribution of the Newsletter was discontinued. News items were regularly sent out on the SLML-L listserv, and Russ Monika, Webmaster, added these same items to the online SLML web newspage. News items were sent by mail to those without email or web access.

Evaluation

To support its mission, SLML will monitor and evaluate the Strategic Plan.

Not acted upon.

Archives

To provide continuity to the organization and to preserve its records, SLML will establish and maintain an archive.

Completed.

The Committee's activities are ongoing.

Respectfully submitted by H. Sylvia Toombs June 27, 2001.