St. Louis Medical Librarians'

Board Meeting Minutes

Oct. 12, 2000

Present: Jennifer Plaat, Betsy Mueth, Ed Walter, Sue Schoening, Kathy Mullen, Mayris Woods, Phil T., Cheryle Cann, Sylvia Toombs, Angela Spencer

Sylvia brought the meeting to order.

Thanks went out to Phil for lunch.

Ed & Jennifer were announced as the new program chairs.

Last meetings treasurer's report was reviewed. There was discussion about switching banks. The fee for the CD was discussed, whether it was a month or annual. Sylvia would ask Monica to report next month.

The minutes were approved by Cheryle and seconded by Phil.

Budget proposals were then reviewed:

Awards & Recognition Cost would be $450, and that 75% of the cost was donated.

Governance Cost would be approximately $300, which would cover the procedure manual.

Continuing Ed. Approximate cost is $4065. Will recoup most of the cost.

Union List 23 out 32 libraries will participate in the list. The list should break even. Cost of the union list was discussed. Factors including printing and mailing. Copy costs were discussed, as well as the possibility to have a web only version. Currently only 17 libraries are on the web version. The group decided to bring up the idea of a web version vs. print would be brought before the membership.

Membership budget will be the same as last year. Renewals were going to Monica.

Committee Reports

Governance none

Continuing Education
We will get $300 back from the Teleconference for Electronic Journals. The SON at SLU has been reserved. Cost is $5 for members, $15 for nonmembers.
Laura Gasaway will talk on copyright in April.
Looking in to a drug information class. Possibility of getting Theresa Arnot.
Publicity will go out to SLA and MCMLA, after members get there announcements.

Archives
Send all final reports from last year to Betsy.
Videos of past teleconferences are available
Cindy will add to Ecat

Program
no budget yet
Programs discussed are the Awards banquet, annual business meeting, electronic journals by Diane Johnson, knowledge management, and digital contracts.

Communications
Sue will now handle newsletter, and Russ the web site.
CE s ; list of past teleconferences will be posted on listserv and on website.
She will look at other newsletters for ideas.
Discussed the idea of a quarterly message board, that would be archived.

Old Business

Money -
Why? Costs are barely covering expenses $6000 in reserves

The idea for a keychain was discussed using the medal.
Also discussed was the idea to add other booksellers to our website, similar to Amazon.
Grocery gift certificates were discussed. The cost of the grocery gift certificates was a minimum of $5000. This idea was dropped.
Dinner auctions was discussed as an idea to make money. Sylvia asked the two at-large members (Mayris and Kathy) to look into the idea of an auction, including who to call, where to have it, calls, letter, follow-up, etc.

New Business

none

Next meeting will be after the next business meeting.
Meeting was adjourned at 2:20pm

Submitted by Angela Spencer