ST. LOUIS MEDICAL LIBRARIANS

BOARD OF DIRECTORS MEETING

November 11, 1999

Minutes


 

PRESENT: Suzanne Dunmire, Linda Mercer, Ed Walter, Russ Monika, Cheryle Cann, Kathy Mullen, Kathy Ray, Cindy Fedders, and Maria Minowitz

The following documents were distributed to the Board: meeting agenda; minutes from the August 27, 1999 board meeting and September 30, 1999 business meeting; Archives, Continuing Education, Membership, Program and Governance Committees budgets; and Union List, Communications, Membership, Program, and Governance Committees action plans; the page from the SLML Procedure Manual that discusses dues and price increases; and a SPARC fact sheet.

The meeting was called to order by President Suzanne Dunmire.

Minutes were read and approved.

TREASURER’S REPORT

Treasurer’s Report --Barbara Halbrook was not in attendance, but sent a written report. Figures in the report will be adjusted to reflect committee budget proposals.

COMMITTEE REPORTS

President Dunmire called for Committee reports and reviews of action plans and budgets.

Archives -- Budget amount for the year is $243.10, which needs to be added to the projected budget.

Communication -- Russ Monika gave the board a brief synopsis of the SLML website contents, which include the organization’s meeting minutes, newsletters, membership, etc. He said there are four newsletters planned for this year, with tentative dates of September 15, November 15, February 15, and May 15. Russ brought up the problem of the SLML discussion list and the problems of subscribing and unsubscribing members. The board agreed that this task is the responsibility of list subscribers and noted that instructions are posted on the SLML website.

Continuing Education -- Kathy Mullen reported on several Continuing Education courses that are planned: October 28, "Building the World’s Largest Library" and January 21, "Recreating Services with New Technology". In March or April there will also be a session on access to pharmaceutical, drug, and herbal information. Kathy also said that MLNC has offered to publicize SLML CEs.

Some discussion followed regarding pricing for the January workshop, "Recreating Services with New Technology". It was decided by those in attendance that pricing should be $20 for half-day attending members, $40 for full-day attending members, $35 for half-day attending non-members, and $60 for full-day attending non-members.

President Dunmire asked about any information on an interviewing skills workshop. Kathy will follow up on this.

Russ asked about putting the reports on the SLML website for the upcoming Programs and Continuing Education offerings. The board agreed with this action.

Governance -- Cheryle Cann revisited the question of raising membership dues. She shared with the board the page from the Procedure Manual that discusses dues. She asked the board if the increase should be reported to the general membership in advance of the Annual Meeting, since there were no clear directives in the manual. It was agreed that it should be, and mention of a vote on dues increase at the Annual Business Meeting will be made to the general membership in the SLML newsletter. It is proposed that dues be raised from $10 to $15.

Cheryle also pointed out that the Advocacy objective, number 7.14, had been removed. She will change this to deactivated status for the next revision of the Procedure Manual.

Membership -- Cindy Fedders reported that to date 75 members had responded with their membership renewals. She will be sending out a reminder to those remaining renewals.

Program -- Linda Mercer presented the slate of activities for the upcoming year. September 30 program was on business writing with Dr. Annette Veech. The October 14 satellite conference on copyright and the internet had technical difficulties, but a video of the program is available for members’ review. December 17 there will be a panel discussion on evidence-based medicine. In March a speaker from SPARC will present information on the Scholarly Communications Crisis. This program may also be a panel discussion. On April 28 the Awards Luncheon will be held, with speaker to be announced. The year will end in June with the Annual Meeting at the Family Resource Center at St. Louis Children’s Hospital. There will be a journal club meeting at this gathering.

Linda reported that evaluations are being handed out at all the Program events. They have all be positive. She also said she is checking on having the June Annual Meeting luncheon donated.

Union List -- Kathy Ray said the projected cost for this project is $3818.70, which is based on 34 participants. The price will remain $110 per printed list. She said instructions will be posted to the SLML listserv.

There was some discussion among the board about advertising the Union List outside this area. A list offered by the University of Colorado was mentioned as an example. There were mixed opinions on pursuing this.

OLD BUSINESS

No old business was brought to the board.

NEW BUSINESS

No new business was entertained by the board.

ADJOURNMENT

President Dunmire set the next meeting for Thursday, February 24, 2000 at 3:00 p.m. at Becker Medical Library.

Meeting was adjourned.

Respectfully submitted,
Maria Minowitz, Secretary