ST. LOUIS MEDICAL LIBRARIANS

BOARD OF DIRECTORS MEETING - July 29, 1998

Minutes

PRESENT: Donna Locke, Russ Monika, Barbara Halbrook, Kathy Mullen, Suzanne Dunmire, Kathy Ray, Cindy Fedders, Ashley White, Jill Nissen, Gabrielle Carrera, Maria Minowitz

The following documents were distributed to the Board: meeting agenda, board and committee members list, 1998-99 Strategic Plan, and minutes of the May 14, 1998 Board of Directors meeting and June11, 1998 business meeting.

The meeting was called to order by President Locke.

Minutes were read and approved.

Treasurer Barbara Halbrook reported that SLML has a balance of $17,571.96. She investigated CDS at several banks and reported that a 1 year CD for $10,000 is 4.75%, at 2 years 5.0% and 2 years with $15,000 is 5.25%.

The interest rate for a savings account is 2.2% to 2.9%.

She suggested that SLML go ahead with a CD, unless any of the board knows of major expenses coming up.

Suzanne Dunmire moved that $10,000 be placed in a 2 year CD, and the motion was carried.

Barbara=s name, along with Cindy Fedders, will be placed on the account.

President Locke called for reports from Committee Chairpeople.

Advocacy Committee There was discussion on whether this committee should continue or not. See notes under Strategic Plan.

Nominating Committee No report.

Program Committee Gabrielle Carrera reported that she is checking into a telemedicine program with Diane Johnson from the University of Missouri - Columbia. She was encouraged to pursue this and begin to line up other program ideas for the year. She is also looking for a Co-Chair for the committee.

Archives No report.

Cooperative Collection Development This committee is to be deactivated. See under Strategic Plan discussion.

Continuing Education Kathy Mullen reported that a satellite downlink program is scheduled for Sept. 16 on AEvidence-based Healthcare in Action@. A brown bag luncheon will precede the program. SLML will provide drinks.

Communications Russ Monika reported that the committee has not met recently due to his knee surgery. Instructions for the listserv are now on the Web Page.

Governance No report.

Membership Cindy Fedders told the board she was looking for input on SLML dues. They are currently $10 per year. The board OK'ed the dues at that level. She also asked if there was more information the organization would like to gather from the membership renewal forms, and she distributed a copy to all board members in attendance. There was some discussion about the print form versus the form posted on the Web Page.

It was decided that including a survey as to which offices and committees SLML members are interested in would be beneficial. The committee survey will include descriptions of the duties the committees perform. Two separate forms will be included in the mailing for renewal and the survey. It will be mailed soon. Survey results will be passed along to President Locke and Communications chair Monika, who will create interest lists. If anyone needs help with people for a committee, they should contact Russ for names.

Some discussion was also held on the membership year. It was decided that the year is a floating date, though forms will be out earlier this year.

President Locke told the board that committee action plans are due by September 15 to Suzanne Dunmire.

President Locke brought to the board the point that was made several times about SLML subsidizing Continuing Education programs. She suggested a committee be formed to look at the issue more closely. About $2000 per year is spent on expenditures relating to Programs and Continuing Education, and there is some concern about drawing a point at which subsidies are made.

A task force was formed to look at the issue. Board members appointed were President Locke, Barbara Halbrook, Gabrielle Carrera, and Kathy Mullen.

The remainder of the meeting was spent going over the proposed 1998-99 Strategic Plan. The following is an account of the discussion and changes that were made to the Strategic Plan that was distributed to the board.

Objective 1.1 In March 1999 a Union List will be offered.

It was decided that both print and Web formats will be offered. Web access will be restricted to SLML members, and this will be explained to the participants. There will be fees associated with the Web postings, but it was not immediately known what those will be.

March 1999 will be the deadline for the Union List.

Objective 1.2 Ongoing

Objective 1.3 Cooperative Collection Development Committee will be officially de-activated.

There will be an agenda item at the next board meeting to decide this.

Objective 1.4 It was determined that a Strategic Planning Committee should be formed in the year 2000-2001.

Objective 2.1 The Advocacy Committee will identify and disseminate information about relevant education opportunities offered by various groups and institutions throughout the area.

There is currently no active Advocacy Committee. The board needs to identify the activities it should be performing and get a Chair, or deactivate the committee.

After some discussion, the objective was re-drafted as follows:

The Advocacy Committee will identify opportunities to promote the St. Louis Medical Librarians and promote professional growth opportunities throughout the year.

Suzanne Dunmire will Chair the committee and it will be re-activated.

Objective 2.2 By the end of September 1998 the CE Committee will identify and plan for CE offerings for the 1998-99 program year.

Objective 2.3 The Program Committee will identify and plan program activities for the 1998-99 program year.

Generic Strategies were as follows:

Finance -- Develop annual budget by Oct. 15 and establish sub-committee to make recommendations about subsidizing CE programs.

Governance -- Update bylaws and procedure manual as needed.

Membership -- By December 1998 a Membership Directory will be produced and distributed. Membership Directory updates will be distributed in the newsletter, available on the Web Page.

Communication -- Fostering listserv use as discussed in the committee reports. Publish SLML newsletter on the home page at least 3 times during the year.

President Locke will make these corrections to the proposed 1998-99 Strategic Plan and e-mail them to the board. She encouraged discussion from the board about any additions that members may want to accomplish during the year.

President Locke set the next board meeting for Wednesday, Oct. 7 at 2:30 p.m.

Meeting was adjourned.

Respectfully submitted,
Maria Minowitz, Secretary