October 7, 1998
Minutes
PRESENT: Donna Locke, Russ Monika, Barbara Halbrook, Suzanne Dunmire, Kathy Ray, Gabrielle Carrera, Cheryle Cann, Ashley White, Maria Minowitz
The following documents were distributed to the Board: meeting agenda and 1998-99 Strategic Plan, Union List survey results, Membership Committee report, Union List Web survey, and minutes of the July 29, 1998 Board of Directors meeting.
The meeting was called to order by President Locke.
Minutes were read and approved.
Treasurer Barbara Halbrook reported that dues are coming in now, and the Union List bill was paid. It was $767 more than the estimated $2900, or $3885. The current SLML balance is $13,686.43. As of the October 7 meeting, the $10,000 CD had not been purchased, but Treasurer Halbrook said that she will be purchasing it soon.
COMMITTEE REPORTSIn old business, President Locke reported that the subcommittee on program subsidies had been formed, but does not have a recommendation as yet. They are looking at an annual limit for expenditures on programs. There will be a vote on any proposals.
President Locke called for reports from Committee Chairpeople.
Advocacy Committee
Cathy Sarli was approached about heading this committee. As yet, she has not accepted.Nominating Committee
No report.Archives
No report.Continuing Education
Kathy Mullen was not present, but President Locke reported that 26 attended the Sept. 16 satellite downlink on "Evidence-based Healthcare in Action".Communications
Russ Monika reported that the new procedure manual is available on the Webpage. There is also an outline for the SLML newsletter, and the committee is looking for reports. Deadline for submitting material is Friday, Oct. 9.Governance
No report.Membership
Cindy Fedders submitted an e-mail report to President Locke. Three new members have joined SLML: Donna Meyers; Jane Sulze, Missouri College; and Sally Schneider, UMSL Health Sciences Library. Renewal forms were sent out on Sept. 24, along with willingness to serve survey forms. Chairperson Fedders is hoping to recruit one person from the willingness to serve forms to act as a meeter/greeter person at the meetings.Program
The tentative schedule for the year was announced as follows: November, Dr. Mary Ellen Sievert on medical informatics; December, joint holiday party with SLA and the St. Louis Library Club; February, Terri Hartman on telemedicine; April, Awards and Recognition; June, Matthews Awards luncheon. It was suggested that a posting be made to the list-serv about various facilities hosting the programs.
Union List
Russ and Kathy Ray demonstrated the Web interface for the Union List to the board members
in attendance. They asked the board whether there should be only electronic access, or
both. There will be both at least for the next few years. It was not immediately known how
much electronic access will cost; however Treasurer Halbrooks report of a loss of more
than $700 on the Union List last year generated much discussion on the pricing for the
Union List. It was agreed that it is necessary to recover the cost of producing the Union
List. It was suggested that the price be increased from $70 to $100, which would also help
to cover the cost of on-line access. Russ pointed out that the list needs to start
updating in December, and be completed by mid-January. Any price increase needs to be
decided upon by Dec. 1. It was decided that Kathy and Russ will figure the price to cover
cost and it will be posted to the membership.
Cooperative Collection Development
This committee had been formed to determine which libraries would be the holder of record
for a particular title. It has not been a functioning committee in recent years, however,
and a motion was made to deactivate it. The motion was seconded and passed.
NEW BUSINESSPresident-elect Dunmire reported that all committees had submitted their budget requests for the coming year.
President-elect Dunmire continued with the suggestion that there be sponsors for the SLML programs throughout the year. This may help slow the out-flow of money from the organization. She suggested that information be collected from the membership about the sizes of their budgets and the amount of expenditures with various vendors. President Locke suggested selling ads for the newsletters as well. It was decided that Co-Chairperson Carrera would begin making contacts for program sponsors. The board felt it was better to have only one person contact vendors, and for the present time, the Program Committee would make the calls.
ADJOURNMENTThe discussion then turned to the Willingness to Serve survey forms. It was decided to take the survey information and put it into a database. Russ will take the forms and enter the information.
President Locke set the next board meeting for Wednesday, Dec. 9 at 2:30 p.m. at Becker Library.
Meeting was adjourned.
Respectfully submitted,
Maria Minowitz, Secretary